Emailconfiguration for Outlook 2003

[id : 297] [14/01/2009] [hits : 41513]

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You can use Outlook to receive and send email with your university's email address.

To manage your email with Outlook, you have to create an account in Outlook.

If you already have created a VUB or ULB account in your Outlook, you can simply view and change the parameters of your existing account.

- open the menu Tools and select Email accounts
- next choose add a new account and click on Next
- choose your type of account: POP or IMAP
With POP you will manage your mail on your computer, with IMAP your messages will be stored on the server and you'll only have access when you're online; see the link below for more details.

Next you will have to fill in your account settings. Enter your name and email address and specify the following values:

- User name: loginname (NetID e.g. qpeeters)
- Incoming mail server (POP3): or
- Incoming mail server (IMAP): or
- Outgoing mail server (SMTP): or

You can leave the password empty at this time.

Next click on More Settings...

Click on the Outgoing Server tab and turn on the option

My outgoing server (SMTP) requires authentication

Next click the Advanced tab and turn on both options

This server requires an encrypted connection (SSL)

for both the Incoming server (POP or IMAP) and Outgoing server (SMTP). For the Outgoing Server (SMTP) change the number 25 into 587. The number for the Incoming server will be 995 for POP3 and 993 for IMAP.

If you consult your mail with POP and consult your mail from different computers, you may wish to turn on the options "Leave a copy of the messages on server" and "Remove from server after xx days" (xx < 30); see the link below for keeping your mailbox on the server to a reasonable size.

Click the OK button to close the More options... window and click the Next button to continue.

Then click on Finish.

Your account is now created in Outlook. You should be able to send and receive mail from anywhere on the Internet from within Outlook in a secure way.

Peter Van Rossem

The nomenclature of the different options may differ slightly in Outlook 2002 but it should be sufficiently similar.
16 April 2008

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